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Bylaws

Deer Lake Property Owners’ Association By-Laws


Article I – Name

Section 1:
This association shall be known as the “Deer Lake Property Owners’ Association”.

Section 2:
The registered address shall be the address of the acting secretary.


Article II – Purposes

Section 1:
Promote water safety.

Section 2:
Provide an opportunity for all riparian home owners to be represented in decisions affecting the lake.

Section 3:
Protect the fish populations of the lake.

Section 4:
Protect the investment people have made in their riparian property through coordination with township, county and state government activities.

Section 5:

Maintain the highest quality of water in the lake.

Section 6:
Preserve the scenic beauty of the lake and its environment.


Article III – Membership

Section 1:
The following shall be eligible for membership:

The home owner of each riparian residence on Deer Lake and of each lot or lots on which a single residence with lake improved designation by the Township of Independence, may be constituted.

Any group or organization that is a current member of this association and is in good standing may continue to be a member. One person from this group or organization must be designated as its representative.

Section 2:
The term “member” is defined as: For owners of riparian residences (see before 1a), a single person or member of a family unit. Each riparian residence shall be entitled to one vote.

The term “good standing” is defined as: a member who is current with their dues, and in full compliance to Township and/or state laws for lake use.

Section 3:
The membership year is from April to March 31 of each calendar year.

Section 4:
The annual dues are payable to the treasurer before or at the annual meeting of each year. Dues shall become delinquent if not paid by the annual meeting. A delinquent member shall be ineligible to vote at any meeting of the association.


Article IV – Board of Directors

Section 1:
The business and property of the association shall be managed and controlled by the Board of Directors with the limitations prescribed by these by-laws and by Act 327, Public Acts of 1931, of the state of Michigan.

Section 2:
There shall be a minimum of eight members of the Board of Directors: the President, Vice-president, Secretary, and Treasurer of the association and a minimum of four members at large.  It is desirable to have at least one member from each of the four quadrants of the lake.

Section 3:
The members of the Board of Directors shall be elected by the membership of the association at the Annual Meeting in April of each year. A person must be a member of the association to be eligible to serve on the Board of Directors. The term of office shall be two years alternating four directors every year.

Section 4:
An officer may be removed from office by a 2/3 vote of the entire membership of the Board for failure to fulfill the functions of his office or to support the purposes of the association as defined by the by-laws.

Section 5:
The Board shall meet at whatever time they are called by the president or whenever a meeting is requested in writing by any two members of the Board.

Section 6:
A majority of the members of the Board shall constitute a quorum for the transaction of business.

Section 7:
The annual membership dues for each ensuing year shall be set by the Board of Directors.


Article V – Officers

Section 1:
The president shall preside at all membership meetings and meetings of the Board of Directors. The president shall have general supervision over the affairs of the association, the Board of Directors, and other officers. The president shall appoint all members of standing and special committees, subject to the approval by a majority vote of the Board of Directors. The president shall prepare all documents on behalf of the association , and shall be responsible for the submission of the annual written report of the association to its members at the Annual Meeting of the association.

Section 2:
The Vice-president shall perform all of the duties of the president in his absence. Or in case of death, disability or resignation, the vice-president shall become the president. A new vice-president shall be appointed by the board. Any resulting board vacancy shall be filled by a board appointment.

Section 3:
The Secretary shall be the custodian of and shall maintain the books and records, and shall keep them available for inspection. The secretary shall be responsible for the proper recording of the minutes of the meetings of the Board of Directors and of the association.

Section 4:
The Treasurer shall receive all moneys paid into the association and shall keep an accurate record of the members and their financial standing in the association. All funds shall be deposited in the name of the association by the treasurer and all disbursements shall be made by check. The treasurer shall report the financial status of the association at each meeting of the board and of the membership. A written report of the receipts and disbursements shall be made available to the membership at the Annual Meeting. Disbursement checks shall be signed by the treasure or the president.

Section 5:
The officers shall be elected among themselves or by the membership at the annual meeting.


Article VI – Meetings of the Membership

Section 1:
The Annual Meeting of the membership shall be held in April of each year.

Section 2:
Each riparian member shall be entitled to cast one vote upon each and every question properly before any meeting of the association. A majority vote of the members attending a special or Annual Meeting of the association shall be required to approve an order of business. Any special meeting shall include notification in writing with an agenda.

Section 3:
A quorum shall constitute a least 15% of the membership in good standing.


Article VII – Committees

Section 1:
All members of committees shall be appointed by the president or his designee. All committee decisions must be by a majority vote of its members.

Section 2:
Desirable committees shall be, but not limited to, Water Quality, Health and Safety, Membership, Fish Resources, and Government Activities.

Section 3:
Ad Hoc committees shall be established by majority vote of the Board of Directors as need arises.

Section 4:
Reports of all committees shall be in writing and a copy filed with the president and secretary of the association.


Article VIII – Order of Business

Section 1:
All meetings of the membership and of the Board of Directors shall be carried out as follows:

  • Call to order
  • Roll call of officers
  • Reading of the minutes
  • Report of officers
  • Report of standing committees
  • Report of ad hoc committees
  • Unfinished business
  • Election of officers (April)
  • New business
  • Adjournment

Article IX – Parliamentary Authority

Section 1:
The rules contained in the current edition of ROBERT’S RULES OF ORDER NEWLY REVISED shall govern the association in all cases to which they are applicable and in which they are not inconsistent with these By-laws and any special rules or orders the association may adopt.


Article X – Amendments

Section 1:
The By-laws may be amended at any regular or properly called special meeting of the membership by a majority of the members present, provided the members present represent a quorum.

Section 2:
Members shall be notified in writing of proposed By-laws changes at least 30 days prior to the meeting called to consider revision of the By-laws.

Section 3:
A copy of these By-laws shall be presented to each charter member of the association and to each new member at the time of their acceptance into the association.


Article XI – Masculine Pronouns

Section 1:
Wherever in these By-laws a pronoun denoting the masculine gender has been used, it shall equally apply to the feminine gender.